First impressions matter. Sending a quote from [email protected] tells a potential customer your business is not set up professionally. Sending it from [email protected] tells them you are serious. Business email hosting is one of the cheapest, highest-impact things a small business can do — and most are still skipping it.

What Is Business Email Hosting?

Business email hosting is a service that creates and manages email addresses using your own domain name. Instead of relying on a free service like Gmail or Outlook.com, you get addresses formatted as [email protected].

  • Standard POP/IMAP email: Cost-effective, simple email for sending and receiving. Best for small teams with basic email needs.
  • Microsoft 365 Exchange: Full cloud platform including Outlook, Word, Excel, PowerPoint, Teams, and 50GB per mailbox. Best for businesses that rely on Microsoft tools.

Australian Hosting Solutions email hosting in Sydney offers both — standard email at $99/year for 25 accounts, and Business Office 365 at $35/user per month.

Why Should a Sydney Business Stop Using Free Email?

  • Credibility: Many customers and suppliers will not take a free email address seriously for invoices or formal correspondence.
  • Deliverability: Emails from free domains are more likely to land in spam folders with corporate email filters.
  • Brand consistency: A branded address reinforces your business name on every interaction.
  • Control: With hosted email you own and control all accounts — a departing staff member cannot take the business inbox.
  • Security: Business email hosting includes SPF, DKIM, and DMARC anti-spoofing configuration.

What Is the Difference Between Email Hosting and Web Hosting?

Web hosting stores your website files on a server. Email hosting manages your email accounts and mailboxes. They are separate services, though many web hosting Sydney plans include basic email hosting as part of the package.

If you only need a simple business website and basic email, a web hosting plan with included email is the most cost-effective choice. If your team needs large mailboxes, calendar sharing, or Microsoft Teams, a dedicated email hosting Sydney plan is worth the additional cost.

How Does Microsoft 365 Email Hosting Work?

Microsoft 365 includes Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and 1TB OneDrive storage per user. Business email through Microsoft 365 is managed on Exchange servers with enterprise-grade reliability.

  • 50GB mailbox per user
  • Calendar sharing — see your team’s availability and manage meetings
  • Microsoft Teams — internal chat, video calls, and file sharing in one app
  • Works on any device — desktop, laptop, phone, and tablet stay in sync
  • No local server required — everything runs in the cloud

Australian Hosting Solutions sets up Microsoft 365 for Sydney businesses at $35/user per month, including full DNS configuration, MX routing, and email migration from your previous provider.

Frequently Asked Questions

How much does business email hosting in Sydney cost?

Standard email hosting starts at $99/year for 25 accounts. Microsoft 365 starts at $35/user per month with the full Office suite and 50GB mailboxes.

Can I keep my existing Gmail and just add a business email?

Yes. You can run both, but for a professional setup it is better to migrate fully to a dedicated business email account.

What is IMAP versus POP3 email?

IMAP syncs your email across multiple devices. POP3 downloads emails to one device and removes them from the server. IMAP is recommended for most business users today.

Can I migrate my existing emails to a new host?

Yes. Australian Hosting Solutions migrates your existing email history to the new host as part of setup. Call (02) 9199 8787.

Do I need a domain name to set up business email?

Yes. Business email uses your own domain (e.g. [email protected]). Australian Hosting Solutions can register your domain and set up email hosting in the same call.

Ready to set up professional business email?

Call Australian Hosting Solutions and we set up your domain email, configure your DNS records, and migrate your existing emails — all live on the phone, 22 hours a day.

View Email Hosting Plans (02) 9199 8787